§ 7125. Release of Grant Funds.

(a) Grant funds shall not be released until the following requirements have been met:

(1) A Grant Agreement has been executed by the Authority and Grantee.

(2) The Grantee has submitted to the Authority the following documentation, if available. If not available, Grantee has submitted a detailed statement concerning the status of obtaining any or all of this documentation to enable Authority Staff to determine readiness and feasibility.

(A) For construction or renovation.

(i) Detail of building plans, costs, and timelines.

(ii) Executed construction contract.

(iii) Architect, design and engineering contracts, if applicable.

(iv) Building permits and conditional use permits, if applicable.

(v) Evidence of compliance with the California Environmental Quality Act.

(vi) Evidence of compliance with prevailing wage law under Labor Code Section 1720 et. seq.

(vii) Evidence of property ownership, such as a grant deed or lease agreement and title report as required under Section 7126.

(B) For real property acquisitions: An appraisal completed within the previous six months by a state certified appraiser.

(C) For acquisition of supplies, furniture and equipment including vehicles: A list of items to be purchased and a copy of related purchase orders.

(D) For personnel costs:

(i) Staffing plan, including number of full time equivalent staff.

(ii) Job description or duty statement for each position, including minimum qualifications and any licensing or certification preferred or required.

(iii) Documentation of salary or hourly wage rate, if applicable.

(iv) Documentation of employer's contribution of benefits.

(v) Documentation that confirms salaries and benefits to be paid are consistent with the Applicant's compensation policies.

(E) For other eligible costs: Contracts and/or purchase orders.

(3) The Authority Staff has determined the Project is ready and feasible.

(A) The determination that the Project is ready and feasible may occur at the time of Initial Allocation or within six months following Final Allocation.

(B) If the determination is made after Final Allocation, the determination shall be based on updated information provided to the Authority by Grantee in accordance with Section 7124(a)(14).

(C) Limited extensions beyond six months as set forth in subdivision (3)(A) shall be made on a case-by-case basis at the discretion of the Executive Director for good cause, such as reasonable delays associated with obtaining building and conditional use permits, obtaining California Environmental Quality Act compliance documentation, or identifying a qualified provider.

(D) Failure to demonstrate readiness and feasibility within the timeframes dictated by the Authority shall cancel the Grant and the Grant funds shall be made available to other Applicants.

(4) The Grantee has submitted to the Authority a completed Projected Six Months of Expenditures Form No. CHFFA 7 MH-02 (10/2013). Except for the initial submission of the form, it shall be submitted with status reports pursuant to Section 7128(a).

(b) Within six months after each disbursement of Grant funds, the Grantee shall submit to the Authority a completed Actual Expenditures Form No. CHFFA 7 MH-03 (10/2013) and evidence of payment and documentation sufficient to establish eligibility of costs acceptable to the Authority such as executed purchase and sale agreement, proof of title, cancelled checks, proof of wire transfers, receipts and timesheets.

HISTORY

1. New section filed 11-21-2013 as an emergency; operative 11-21-2013 (Register 2013, No. 47). A Certificate of Compliance must be transmitted to OAL by 5-19-2014 or emergency language will be repealed by operation of law on the following day.

2. New section refiled 5-15-2014 as an emergency; operative 5-15-2014 (Register 2014, No. 20). A Certificate of Compliance must be transmitted to OAL by 8-13-2014 or emergency language will be repealed by operation of law on the following day.

Note

Note: Authority cited: Sections 5848.5 and 5848.6, Welfare and Institutions Code. Reference: Section 5848.5, Welfare and Institutions Code.